Category: Uncategorised

This is a difficult time for apprentices, employers and providers of apprenticeship training, assessment and external assurance. The government is committed to supporting apprentices, and employers continue to build the skills capabilities the country needs now and in the future. 

The Education and Skills Funding Agency (ESFA) is responding by taking steps to ensure that, wherever possible, apprentices can continue and complete their apprenticeship, despite any break they need to take as a result of COVID-19, and to support providers during this challenging time.

The government is providing the following support:

• introducing flexibilities to allow furloughed apprentices to continue their training as long as it does not provide services to or generate revenue for their employer
• encouraging training providers to deliver training to apprentices remotely, and via e-learning, as far as is practicable
• allowing the modification of end-point assessment arrangements, including remote assessments wherever practicable and possible in order to maintain progress and achievement for apprentices
• clarifying that apprentices ready for assessment, but who cannot be assessed due to COVID-19 issues, can have their end-point assessment rescheduled
• apprentices whose gateway is delayed can have an extension to the assessment time frame
• enabling employers and training providers to report and initiate a break in learning, where the interruption to learning due to COVID-19 is greater than 4 weeks
• clarification on how to record breaks in learning so that funding is not unnecessarily disrupted
• confirming that, where apprentices are made redundant, it is our ambition to find them alternative employment and continue their apprenticeship as quickly as possible and within 12 weeks.

Further information can be found at GOV.UK.

3rd April 2020

This is an extremely worrying time for firms and workers. We know many workers, union reps and employers have questions and concerns about safe working – especially for those continuing to work away from home.

This joint statement between the Health and Safety Executive, the TUC and the CBI is intended to clarify the position. The health and safety of workers remains paramount. Employers are and must continue to provide workers with information about risks to their health and the actions their employers must take.

Social distancing is a key public health measure introduced by Public Health England to reduce the spread of infection. Most employers are going to great lengths to ensure social distancing wherever possible. The HSE, CBI and TUC wish to publicly support these efforts. Firms that can safely stay open and support livelihoods should not be forced to close by misunderstandings about government guidance.

But If it comes to the HSE’s attention that employers are not complying with the relevant Public Health England guidance (including enabling social distancing where it is practical to do so), HSE will consider a range of actions ranging from providing specific advice to employers through to issuing enforcement notices, including prohibition notices.

Where a worker has a genuine concern about health and safety which cannot be resolved through speaking with their employer or trade union, they should contact the relevant enforcement agency – either their local authority, or the HSE through https://www.hse.gov.uk/contact/concerns.htm

For firms who are unsure about the guidance, please visit https://www.hse.gov.uk/news/social-distancing-coronavirus.htm

Emerging evidence from China shows smokers with COVID-19 are 14 times more likely to develop sever respiratory disease.

If you smoke, you are not only putting yourself at greater risk of developing sever disease from the COVID-19 virus, but those around you exposed to second hand smoke, including children, are also put at increased risk.

Smoking tobacco is known to damage the lungs and airways causing a range of severe respiratory problems. The evidence clearly shows COVID-19 virus attacks the respiratory system, which explains why smokers are at greater risk. A small but highly impactful survey from China finds that smokers with COVID-19 are 14 times more likely to develop severe disease.

In addition, the repetitive hand to mouth movement provides an easy route of entry for the virus, putting smokers at greater risk of contracting COVID-19.

Professor John Newton, Director of Health Improvement at Public Health England said:

“In light of this unprecedented COVID-19 pandemic, there has never been a more important time to stop smoking. Not only for your own health but to protect those around you. It will also help alleviate the huge pressures on the NHS”.

“It is never too late to quit, no matter your age”.

Once smokefree, there are very real health benefits with the body continuing to repair the longer you stay smokefree. The more immediate benefits include:

• after 48 hours carbon monoxide is eliminated from the body. Lungs start to clear out mucus and other smoking debris
• after 72 hours breathing becomes easier as bronchial tubes begin to relax
• after 2 to 12 weeks blood circulation improves, making physical activity like walking and running easier

To help reduce your risk of contracting the virus and developing severe disease from coronavirus, you can use the smokefree app to access advice and support on how you can best stop smoking. Search ‘Smokefree’.

Follow the Smokefree Action Coalition

While the world battles COVID-19, everyone who can is now having to work from home. For young workers and their managers this may present additional considerations and challenges to be overcome.

Workstation and DSE

The HSE have advised that for those working from home temporarily home workstation assessments are not needed.

Younger workers could well be living at home or in shared accommodation so are more likely to have to work where they can, as opposed to choosing where would be the most suitable place. As a result their workspace may have distractions and not allow for the ideal IT set-up. Things to consider:

• Does the employee have the correct IT kit, for example screen, mouse?
• Does the employee have a desk or makeshift desk? Is space for a desk set-up available? Can a kitchen table be used, for example, if a desk isn’t available?
• Can the employee work comfortably? Will using cushions make the seating more comfortable?
• Does the employee know how to get help with IT or kit issues?
• Breaks should be taken from DSE work (a minimum of 5 minutes each hour).
• The employee should change position regularly, get-up and stretch.
• If an employee doesn’t have the correct work equipment, breaks should be taken every 25 minutes to stretch.

Work

Younger workers who are less experienced in their roles will need additional support. This may be both in terms of their existing work and to help maintain their motivation over extended timescales when working from home. A lack of support in times of increased pressure or changed work situations could exacerbate stress and anxiety.

• Can the planned work be completed safely; are control measures needed?
• Speak to employees and find out if they have concerns about their work while based at home and address these as soon as possible.
• Encourage employees to let you know if they have any queries, questions or worries.
• Make sure they have access to and are familiar with procedures, processes etc.
• Encourage interaction between team members. Would it be helpful for a more senior employee to mentor a younger team member?
• Are they motivated? New or different work may help with motivation and prove to be a positive distraction.
• Discuss and agree daily aims and goals.
• Make frequent contact.
• Use online meetings, video calling and training.
• Think about your tone and wording.
• Listen carefully to their tone of voice, are they feeling stressed or anxious?

Wellbeing

• Regularly check that your employees are ok, keeping in place lines of communication and detecting if they are becoming stressed or feeling down.
• Support communication between team members.
• Encourage employees to:
  • define work and rest time
  • set up a designated workspace
  • get dressed
  • write a daily to-do list
  • contribute regularly to team chats/group emails and encourage ‘non-work’ conversations.
  • ask for support when needed.
• Put in place an emergency point of contact, where they can get help if they need it.
• If an employee is ill, they should take time off.
• Encourage employees to do some sort of exercise at lunch time even if its walking round the kitchen or stretching.
• While there is a degree of confinement, encourage employees to find something they enjoy doing, which is within therestrictions.Stress and anxiety

• Offer confidential support if an employee is feeling anxious or stressed.
• All employers have a responsibility to ensure the health, safety and welfare of their employees. In the current climate there is possibly little which can be done to alleviate their feelings of anxiety, but by being there and listening you may help them.
• Be mindful that an employee may have a family member who is ill, or a family member who is classed as vulnerable.
• Promote wellbeing and a culture which encourages staff to make this their priority.
• Know where to get further help or where to direct an employee to.

The Government has announced temporary changes to professional driver requirements as part of its response to the COVID-19 pandemic.

During the coronavirus outbreak, it may be difficult for drivers to complete their periodic training. The Department for transport has therefore put in place temporary changes to professional driver qualification requirements.

Professional lorry and bus drivers whose Driver Qualification Card (DQC) expires in the period 1 March 2020 to 30^th September 2020 can continue driving.

Drivers should continue to carry their expired DQC during this period. More information about the updated guidance and keep up to date with all official government advice on COVID-19.

If first aid cover for your business is reduced because of COVID-19 or you can’t get the first aid training you need, there are some things you can do so that you still comply with the law.

You must review your first aid needs assessment and decide if you can still provide the cover needed for the workers that are present and the activities that they are doing. 

Keep enough first aid cover

If there are fewer people coming into your workplace it may be safe to operate with reduced first aid cover.  You could also stop higher risk activities.

Share first aid cover with another business

You could share the first aiders of another business, be sure that they have the knowledge, experience and availability to cover the first aid needs of your business. 

Shared first aiders must:

• be aware of the type of injuries or illnesses that you identified in your first aid needs assessments and have the training and skills to address them
• know enough about your work environment and its first aid facilities 
• be able to get to the workplace in good time if needed

Whoever provides the temporary cover must make sure they do not adversely affect their own first aid cover. 

First aid cover and qualification during the coronavirus outbreak

The HSE produced guidelines on how businesses must maintain social distancing and protect their staff during the COVID-19 pandemic.

The guidance explains what employers must do in order to keep their business open and it covers:

• social distancing 
• essential and non-essential work 
• Safe in-work activity 

Social distancing and keeping business open by working safely

Tight-fitting respiratory protection equipment (RPE), for example disposable FFP3 masks and reusable half masks rely on having a good seal with the wearer’s face. A face fit test can be carried out to ensure the respiratory protective equipment (RPE) can protect the wearer.

To ensure you put on tight-fitting RPE correctly, use a mirror or ask a colleague.  Fit-testers should follow government advice on social distancing, as they can make observations from as safe distance and deliver instructions verbally. 

The user must carry out a pre-use seal check or fit check. 

Take a look at the poster below which gives guidance on how to put on disposable respirators and how to do a pre-use seal check or fit check. 

Using disposable respirators – poster (PDF)

For more information fit testing masks to avoid transmission: COVID – 19 see  HSE guidance

Guidance on respiratory protective equipment (RPE) fit testing: INDG479